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Guidelines for Hosts and Hostesses
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How to get an event on the
Social Calendar
Currently it is the job of our elected STC Social volunteers to think up and
co-ordinate the Tall Club social events calendar. They are always looking for
ideas for events and volunteers to host them. If you know of a great
restaurant, dance spot or watering hole for us to meet and mingle... we
want to know! Sporty, outdoor activities are always welcome
and we are also looking for fun themes for house parties... got
any ideas?
(See
suggestions below.)
The Social Calendar is presented for approval at
the monthly business meeting, held early in the previous
month. This means you submit or suggest your event idea to the social
chairperson(s) (email to: social@sacramentotallclub.org)
about 1-1/2 months in advance of the actual event. After the business
meeting, the details are gathered by the social chair and the hosts.
(Upon request, we send an event form for you to fill out and a packet of host materials).
The finished calendar is submitted to the editor, media and website by
the 20th of the previous month. Between the 1st Tuesday and the
20th, some minor changes and additions can be made (directly to the
social chairs only), as long as these additions do not conflict with
calendar events already decided. Please try not to plan social
events that conflict with the scheduled STC events, especially when
these events draw STC folks away from the planned event. It is
vital to our club's success and survival that we support one another,
be considerate of those who volunteer their time and effort, and
follow this procedure. Thanks!!
We are eager to hear your ideas for fun and different things for us to do!
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Ideas
for Events:
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Bars
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Restaurants
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Cafes
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Dance spots
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Karaoke places
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Costume theme
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Music night
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Pool party
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Game night
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Dance party
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Wine tasting
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Pot Luck
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Barbeque
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Afternoon tea
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Camping
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Picnic
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Scavenger
hunt
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Walk along
the river
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Drive-in
movies
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Snow trip
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Hike in the
foothills
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Festivals
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Parades
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Art events
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Music events
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Shopping
trip to SF
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Train to
Reno
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Raft trip
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Bike trip
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Volleyball
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Baseball game
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Billiards
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Bowling
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Miniature golf
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Ice skating
Let your
imagination run wild!!!
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How to
suggest an Activity (and what
happens after that!):
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Submit your
suggestion 1-1/2 months in advance to the Social
chairs (email to: social@sacramentotallclub.org)
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The STC Social
Calendar is presented by the Social chairs at the Business meeting the month
before the activity (early in the month) and approved by
the Board members.
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Details for
the events are gathered by the Social chairs and the hosts.
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An Event form
is sent to the hosts to fill out with all the pertinent details
about the event they are hosting.
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A packet of
host materials is sent out, if requested.
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Changes and/or
additions to the Social Calendar are submitted until the 20th of the
month before the event directly to the Social chairs. (email to: social@sacramentotallclub.org)
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The final
Social Calendar of Events is sent to the editor, media and website personnel on
the 20th of the month before.
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The Calendar
of Events is put online by the Webmaster as soon as possible after
information is received.
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The editor
includes the calendar in the newsletter for the next month.
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The media
chair distributes the Social event information as they see fit.
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The Hotline is
updated with the current information.
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The
Host Packet
For the TGIF or Event
Host(ess),
You may request
the following items
for you to use or pass out at the TGIF or event you are hosting. The board developed the idea of
giving hosts an event packet as
a way to clearly ID where the STC group is seated in public places, to
better promote STC to prospects, and keep members informed.
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Five
colored balloons and sticks to use with them. You can put the stick in a tall glass or beer bottle on the
table(s). This way prospects will be able to see the STC table
above the crowd. Ask the entrance host(ess) if you can place or
tape a balloon to their stand so prospects and others will know we
are in the place.
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Current
Social Calendar Grids (can also be downloaded and printed from
this webpage - see STC
Events Webpage)
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Applications
(can also be downloaded and printed from this webpage - see STC
Application Webpage)
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STC
Business Cards (be sure to include your name on the back of the
card so new prospects know who referred them)
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Thank you for hosting an event and
spreading STC news!
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House
Party guidelines and rules:
Party Information: The house is allowed up to $75 per house
party. $20 per business function. All receipts must be submitted to the
Treasurer for reimbursement. Reimbursement in excess of the allowance
must be voted upon by the members at a business meeting prior to the
function. The host shall provide sodas and waters for the guests. All parties are BYOB. No illegal drugs are allowed. The host
is allowed two free guests. First time, height qualified prospective members are FREE!
Guidelines for
party entrance fees: The
following should be charged at the door for admission to house parties:
With food: Members $5, Non-members $7; without food: $10 for
Members and $12 Non-members. Exceptions to these standard
charges can be made with the approval of the Social Chair, President or
VP.
Of course, there might be special circumstances where you might want to
charge different amounts depending on the event. For instance, if
you are having a Bunko party and want to have cash prizes at the end,
you can charge an extra fee for those who want to participate in that
activity. Set up a spot for collection of the fees with a
container for the money and a sign-up list for the guests.
Sometimes it is helpful to have a Greeter who can inform guests that a
fee is due and where the collection site and sign-up list are.
There is never an entrance fee for business meetings for members or
prospects. However, if
a House Party is combined with a business meeting, the normal entrance fees
will be charged for those who want to stay after the
meeting is over. Again, first time prospects are always FREE.
Fees for Special Events, such as the Anniversary Dinner or the Fall Tall
Ball, shall be decided by the event committee depending on the expenses
incurred for the particular event.
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